The film is unavailable. You can read what it shows below.
What the film shows, in words
- See whether the agenda fits the meeting.
- Five items. A 120-minute meeting.
- 125 minutes. Five over. The one decision starts at 10:20.
- Risk update to consent, 5 minutes: 110 of 120.
- The decision moves up: 10:05.
- Every paper has an owner. One conflict is still to check before its item.
The demo: the worked example, one input at a time
125of 120 minutes
5 over
Decision starts 10:20
2 open actions
ExampleA quarterly board meeting of a foundation (illustrative).
125 minutes of business for a 120-minute meeting.
Five items from 10:00. One decision, starting at 10:20. 2 open actions. The path runs 5 minutes past the tick, to 12:05.
- 10:001
Minutes of the last meeting and matters arising
Consent5 minSecretary
- 10:052
Quarterly finance report
Information15 minFinance director
- 10:203
Approve the 2027 grants budget
Decision40 minExecutive directorConflicts: to check
- 11:004
Strategy refresh: first discussion
Discussion45 minChair
- 11:455
Risk register update
Information20 minNo paper owner
- 12:05
The last item ends. 5 minutes past the end of the meeting, 12:00.
Step 1 of 5
Five remarks from the tool. The most serious:
GapItems take 125 minutes; the meeting is 120.Cut, move to consent, or extend the meeting.
- Decision
- Discussion
- Information
- Consent
- No paper owner
- Conflicts to check
Now your own meeting, on the dial.
Set the meeting, then the items in order, then open actions.
The agenda, in full
The tool’s own tables and every check. The page gives no ruling on how a board should order or decide its business.
| # | Time | Item | Type | Paper owner | Length |
|---|---|---|---|---|---|
| 1 | 10:00 | Minutes of the last meeting and matters arising | Consent (no discussion) | Secretary | 5 min |
| 2 | 10:05 | Quarterly finance report | Information | Finance director | 15 min |
| 3 | 10:20 | Approve the 2027 grants budget | Decision | Executive director | 40 min |
| 4 | 11:00 | Strategy refresh: first discussion | Discussion | Chair | 45 min |
| 5 | 11:45 | Risk register update | Information | – | 20 min |
- Decision40 min
- Discussion45 min
- Information35 min
- Consent (no discussion)5 min
| Action | Owner | Due | Status |
|---|---|---|---|
| Circulate the audited accounts | Finance director | 16 Oct 2026 | Open |
| Propose two new trustees | Chair | Not set | Late |
Agenda checks
- Gap: Items take 125 minutes; the meeting is 120.Cut, move to consent, or extend the meeting.
- Check: “Risk register update” has no paper owner.
- Check: Conflicts of interest to check for “Approve the 2027 grants budget”.Ask members to declare before the item; record who withdraws.
- Note: Decisions come after information items.Boards decide better early in a meeting. Consider moving decisions up.
- Check: Action “Propose two new trustees” has no due date.
Your meeting, as it stands
- 125/120
- minutes planned
- 1
- decisions
- 2
- open actions
| # | Time | Item | Type | Paper owner | Length |
|---|---|---|---|---|---|
| 1 | 10:00 | Minutes of the last meeting and matters arising | Consent (no discussion) | Secretary | 5 min |
| 2 | 10:05 | Quarterly finance report | Information | Finance director | 15 min |
| 3 | 10:20 | Approve the 2027 grants budget | Decision | Executive director | 40 min |
| 4 | 11:00 | Strategy refresh: first discussion | Discussion | Chair | 45 min |
| 5 | 11:45 | Risk register update | Information | – | 20 min |
DOCXXLSXWhat the email holds: this agenda and the action register, as the tool sets them out.
Your editable template
Board agenda and action register, by email once delivery is connected.
Board agenda and action register (DOCX + spreadsheet)
Tool: Board agenda planner Result: 125 of 120 minutes · 1 decision Request: please advise on board effectiveness (SVC-170 / SVC-116).Send as a brief
How it times a meeting, and its limits.
- 01
Items are timed from the start time in order; the total is compared with the meeting length.
- 02
Decision items need a paper owner; conflicts marked “to check” are flagged for declaration.
- 03
Open actions need an owner and a due date.
- 04
An action marked “Draft, not adopted” is listed as a draft and not counted with the open actions; only you change its status. A revised owner or due date is printed with the first one beside it, and the checks read the revised one.
What it cannot tell you
- Your constitution and law set quorum and voting rules.
- It plans the meeting; minutes and resolutions are recorded separately.
- Conflict declarations must follow your own policy.
- It adopts nothing: an item marked Decision is put to the meeting, and what was decided is for the approved minutes.
What the tool does not doIt never compares a due date with today: “Late” is the status you set. A conflict marked “Declared” raises no remark. Its line that boards decide better early in a meeting is the tool’s own note, given without a source.
Quality ruleSeparate discussion from decisions; conflicts noted.
When the board needs more than an agenda.
The planner times one meeting and lists its open actions. An independent appointment, or a cycle of board reporting, is a service scoped from a brief.
A brief is free to send.
125of 120 minutes
5 over
Decision starts 10:20
2 open actions
