Donor MEL reporting automation
We convert one approved indicator workbook into one funder reporting template, with reconciliation checks and exception handling.
Tell us what you needWe convert one approved indicator workbook into one funder reporting template, with reconciliation checks and exception handling, so each reporting cycle takes hours instead of weeks and every figure can be traced.
- Led by
- Michael Gagakuma and Kenneth Gagakuma
- Delivery
- Remote, and on site from Accra
- Fees
- Fixed fee, quoted to your scope
- Contracting
- GKM Legacy Holdings, Maryland
- Practice
- 05 of 11: Digital solutions
Who commissions this, and when.
Buyers and moments where this work pays for itself, and where it does not.
Who it is for
- International NGOs and programme units
- Implementing partners
- Foundations reporting to institutional donors
When to call us
- Reporting takes days of manual copying
- Figures differ between reports
- A new donor template has to be met
When it is not the answer
Automation cannot fix unclear indicators. If definitions are disputed, we settle them first.
What you receive.
Documents you can use, each with its method and sources attached.
04in the pack
See a demonstration of the output: Specimen · Donor MEL reporting automation
Mapped pipeline
From your workbook to the donor template.
Reconciliation checks
Totals and definitions checked every run.
Exception log
Records that fail checks, with reasons.
Runbook
How your team runs and maintains it.
How the work runs.
Each stage ends in something you review before the next begins.
Stage 1 of 5
User need
Agree the source workbook, the template and the indicators.
Review pointUser needs and success measures agreed.
Stage 2 of 5
Scope
Scope data flows, checks and exceptions.
Review pointWritten scope with acceptance criteria.
Stage 3 of 5
Build
Build the pipeline and checks.
Review pointWorking build demonstrated at agreed milestones.
Stage 4 of 5
Test
Test with past reporting cycles.
Review pointAcceptance tests passed and recorded.
Stage 5 of 5
Handover
Hand over, with a supported first live cycle.
Review pointHandover of code, content, access and documentation.
Scope and fees.
Fees are agreed in writing before work begins. Estimates are shown as estimates.
Fees
Fixed fee, quoted to your scope
Send a brief or book a short call. We reply with a written scope, dates and a fixed fee before any work begins.
What we need from you
- Indicator workbook
- Donor template
- A past reporting cycle for testing
Not included unless agreed
- Ongoing operation unless agreed
- Changes to indicator definitions
- Software licences
Led byMichael Gagakuma and Kenneth Gagakuma
- Practice
- 05 · Digital solutions
- Contracting
- GKM Legacy Holdings, Maryland
- Consultation
- from USD 90
Questions buyers ask.
Anything else: ask in a brief.
Which tools do you use?
Tools your team can maintain, often spreadsheets or Power BI.
Is data sent anywhere?
No, beyond what the scope specifies; client-side processing where possible.
Can we try it?
The donor reporting reconciliation workbench shows the approach with synthetic data.
Related work
What needs to move forward?
Tell us the decision, the challenge or the opportunity. We reply with a scoped approach, a named principal and a fee before any work begins.
No charge to submit an enquiry.